Data protection and processing of personal data for events

This page contains a description of how your personal data are processed once you have registered for an event organised by the Ministry.

By accepting an invitation or by giving your consent in the invitation management system you are giving us permission to process your personal data as described below. As the controller, the Ministry of Economic Affairs and Employment is responsible for the processing of your personal data. Personal data will only be used for pre-determined purposes.

Purpose of the processing of personal data

We collect the personal data needed to organise the event and to provide information regarding the event. We only collect personal data that is necessary for the intended purpose.

Data provided by the user

Contact information: name, address, telephone number, email address, organisation, job title and any special dietary requirements

Who processes personal data?

Employees of the Ministry of Economic Affairs and Employment can process personal data in accordance with current data protection legislation.  We may also outsource data processing to a third party, in which case we use contractual arrangements to ensure personal data is processed in accordance with the data protection legislation and with due care. Third parties may include those responsible for the event premises, security or catering.

We do not transfer data outside the European Union or the European Economic Area.

How long will the personal data be stored?

As a rule, data will be removed after the event. If the event is recurring, or it entails materials to be delivered afterwards, or a survey for the purpose of collecting development proposals, you will be informed separately of the storage period.

Storage periods required for accounting purposes with regard to catering or premises are determined on the basis of relevant regulations.

How are personal data protected?

Personal data are always processed with due care and in accordance with data security requirements to protect personal data.

The systems we use are equipped with appropriate firewall, encryption and antivirus software to protect computers, servers and telecommunications in the office network.

How can I get information regarding the processing of my personal data?

You have the right to know how we use your personal data. If you would like to receive this information, please send a written request to our data protection officer at tietosuojavastaava(at)

Who can I contact in any issues regarding my personal data?

Any questions regarding the processing of personal data can be sent to our data protection officer.

Privacy policy for the events register